The Oakwood Village Police Department is committed to protecting your privacy when you use our website. The Privacy Notice below explains how we use information about you and how we protect your privacy when using the Village’s website.
We have a Data Protection Officer (DPO) who makes sure we respect your privacy and follow the law. If you have any concerns or questions about how we look after the personal information you provide us through the website, please contact the DPO:
Through the website, we collect the following categories of unidentifiable visitor data when you visit our website:
Through the website, we collect the following categories of identifiable data when provided directly by you through this website:
When you visit our website to view any pages, you do so without telling us who you are and without revealing any personal information. While we do not collect identifying information about visitors to our site, we do use standard software to collect information for the strict purpose of tracking activity on our site.
In instances where you use our online forms to contact us or sign up for our newsletters or other materials, you are providing us with identifiable information. We collect the information you provide us in addition to the visitor information. This information will be used to respond to your communication with us.
Any information you provide to us directly through use of our online forms is absolutely voluntary and will be processed for the purposes of responding to your communication.
Visitor data for this site is unidentifiable and collected by Innovative Global Vision, Inc. as the Village of Oakwood PD’s webhosting service.
Form data provided by you is collected by Constant Contact and relayed to the Oakwood Village Police Department.
All data collected by the site, both visitor and form data, is potentially subject to public records requests under R.C. 149.43. This data may also be produced in response to investigations by law enforcement, court orders, subpoenas or other legal process.
In Ohio, the data collected by this site and any communications made through this site is subject to disclosure under the Ohio Public Records Act (R.C. Chapter 149), in addition to applicable federal or state law enforcement investigations, court orders, subpoenas or other legal process.
In compliance with R.C. 149.43(B)(2), the Oakwood Village Police Department keeps data it collects in accordance with its retention schedule. View Records Retention.
As visitor data we collect on the website is non-identifiable, visitors do not have any specific rights to their individual visitor data. General access and production of visitor data is made by a public records request under R.C. 149.43.
Data that you submit to us directly through the site’s online forms are subject to Ohio’s public records law and cannot be erased or destroyed unless mandated or allowed under the Oakwood Village Police Department’s retention schedule. Correction of personal data may be accomplished by amendment only, not destruction or alteration of the original record. Amendment may be accomplished by contacting the DPO. Access and production of one’s data (to the extent it is identifiable) is made by a public records request under R.C. 149.43.
Absent you signing up for email notification, the Oakwood Village Police Department does not use personal data for product or services marketing.
If you have signed up for the Oakwood Village Police Department email notification (for newsletter and event notifications) and wish to be removed from the emailing list, contact the DPO to have your email removed.
When you visit our site to view any pages, your service provider causes the transmission of certain data to facilitate connection and display of the website. However, when connecting with the Oakwood Village Police Department’s website as a visitor, you do so without telling us who you are and without revealing any personal information. While we do not collect identifying information about visitors to our site, we do use standard software to collect information for the strict purpose of tracking activity on our site. This allows us to better understand how many people use our site.
When you provide us information directly (such as when filling out a “”Contact Us”” online form), only the information that you provide is collected in addition to aforementioned website visitor data.
We are committed to protecting your information. We seek to use reasonable organizational, technical, and administrative measures to protect information within our organization. We also take measures to delete your personal information or keep it in a form that does not permit identifying you when this information is no longer necessary for the purposes for which we process it or when you request their deletion.
When you submit personally identifying information via one of our website feedback or application forms, that information is also encrypted, or scrambled, by your browser before it is transmitted back to our web site. This effectively prevents anyone from intercepting and reading any personal information about you. Note that this encryption does not take place if you send us email, but only when you use your web browser with one of our website’s forms.
If you have any questions or concerns, please contact: